ApeOS turns every parent enquiry into a booked trial, every trial into a member, and every renewal into a reminder that never depends on the front desk. Built around your coaches, packages and make-up rules, the way we did for Ace Tennis Academy.
Founder-led. Formerly Country Head, Accenture Song Malaysia. Petronas · BMW · Grab · L'Oréal · Standard Chartered
Not on the court. In the messages nobody answered and the renewals nobody chased.
Parents message in the evening about a trial class. By morning they've asked the next academy.
The child had fun. Nobody followed up. The parent drifted.
Priority members, make-up sessions and coach-specific slots, handled by an admin with a spreadsheet.
Package expiries and unpaid fees tracked in a chat group, and awkward to raise.
Good atRosters, attendance and fee collection.
Stops atFixed rules, so anything unusual becomes a workaround. Weak at winning new enquiries.
Good atSimple slot booking.
Stops atNo idea about packages, priority members or make-ups.
Good atEveryone is already in them.
Stops atBookings, payments and reminders get buried in the scroll.
ApeOS doesn't ask you to change how the academy runs. It's built around how it already does.
Built, tested and live in under 7 days. Not just a template: adapted to your brand and how you work.
Trial and class questions replied to in seconds, evenings included.
AI ConversationsFast replies and easy booking turn enquiries into trial classes.
WhatsApp & AISlots offered, confirmed and reminded automatically.
Calendars & BookingFollow-up after every class turns a good first session into a place.
Email & SMS AutomationWhatsApp, Instagram, text and email in one voice.
AI ConversationsLevels, fees and schedules taught once, answered everywhere.
AI Knowledge BaseNo more roster spreadsheets.
CRM & PipelinesAsked at the right moment, and every review answered.
Reviews & Local SEOPackage expiries and renewals tracked by programme and coach.
Reporting & DashboardsBuilt on six live modules
Every parent enquiry, from WhatsApp, Instagram or the website, becomes a record with the child's age and level.
AI offers trial slots and books them. Follow-up after the class turns a good first session into a place.
Renewal reminders, make-up handling and review requests keep families for the next term.
Off-the-shelf where off-the-shelf works. Hand-built where it doesn't.
What academies and sports clubs get on day one, already built and tested.
Reserved for the rules no off-the-shelf booking engine was built to handle, mapped to how your academy actually runs.
ApeOS is live at Ace Tennis Academy in Petaling Jaya, with booking logic built around how the academy actually runs. Here is what happened when the Reviews & Local SEO module went on.
"The Google reviews product has been a complete game-changer for Ace Tennis Academy. Since implementing it, we've seen a 27% increase in coaching sessions, which is great."
"A massive shoutout to Neeraj, he didn't just hand us a standard off-the-shelf product; he actually took the time to custom-build a solution specifically tailored to our academy's needs. Beyond the tech, Neeraj personally consulted with us to streamline and improve our existing internal processes. His hands-on approach made all the difference, and I would recommend Techno Ape highly."
Beyond ApeOS itself, the founder has built and delivered digital, ecommerce and AI capability work for:
Not a vendor handing over a login. A managed partner that builds it, runs it and evolves it with you.
We learn how your academy actually runs and tell you honestly whether ApeOS fits. If it doesn't, we'll say so.
Proven modules, adapted to your brand and live in under 7 days. Nothing rebuilt from scratch.
We operate the system day to day and hand-build the piece unique to you, once it's earned.
Yes. That's the Ace Tennis Academy build. These rules are Bespoke, mapped to how your academy runs, and they live inside the same ApeOS record as everything else.
No. Parents book and get reminders on WhatsApp and through simple links. Nothing to install.
Yes. Payment and package flows are part of the Bespoke work, using the local payment gateway that suits your academy.
ApeOS Core deploys in under 7 days. Any Bespoke piece is scoped once Core is running and the real gaps are visible.
We do. Techno Ape builds, runs and evolves ApeOS alongside your team, so it never goes stale or quietly breaks when no one's watching.
Not a sales pitch. Not a contract.
Thirty minutes to see if ApeOS actually fits how your academy runs, clarify scope, and flag the first wins. If there's no clear fit, we'll tell you that too.
Just a straight answer on what your business needs and ApeOS fit.
